Job Description

Job Brief:

The Senior Clinical Trial Assistant (Sr CTA) will provide high-level administrative, operational, and project tracking support to Project Managers and Clinical Trial Managers across all phases of clinical trials. This role is critical to ensuring inspection readiness, accurate trial tracking, and smooth coordination of study activities within a global clinical research organisation that delivers end-to-end clinical development services.
The position is hybrid, requiring presence in the office twice a week to foster team collaboration while maintaining flexibility.

Responsibilities:

• Provide administrative and trial coordination support across all study phases (start-up, execution, close-out).
• Support inspection readiness and quality oversight activities.
• Track trial progress, timelines, milestones, and deliverables; generate reports and metrics as required.
• Maintain accurate and up-to-date trial information in CTMS and related systems.
• Support Trial Master File (TMF) management, ensuring completeness, quality, and timely filing.
• Coordinate internal and external meetings, including documentation and follow-up.
• Assist with site and country feasibility, site selection, and vendor set-up.
• Support Investigational Product (IP) and ancillary supply tracking.
• Track trial and country budgets, support invoice reconciliation, and follow up on variances.
• Set up and track trial-specific training requirements.
• Collaborate with internal teams and external partners, including CROs and vendors.
• Support database lock activities, audits, and Health Authority inspections.
• Contribute to process improvement initiatives as needed.

Requirements & Skills:

• Minimum 2 years of experience as a Clinical Trial Assistant (CTA).
• Bachelor’s or Master’s degree in Life Sciences or a related field.
• Solid understanding of GCP, regulatory requirements, and clinical trial processes.
• Experience working with CTMS or other clinical trial systems.
• Excellent organizational, planning, and time management skills.
• Strong written and verbal communication skills in English language.
• Ability to manage multiple priorities and work independently in a fast-paced environment.
• Advanced proficiency in Microsoft Office and strong ability to learn new technologies.
• Strong attention to detail with a focus on quality, compliance, and inspection readiness.

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